Executive Assistant to SVP, US Policy, Regulatory Strategy & Federal Affairs

About us

National Grid is hiring an Executive Assistant to the SVP of US Policy, Regulatory Strategy, & Federal Affairs, and their leadership team. This in-person role is based in Washington, DC. 

Every day, we deliver safe and secure energy to homes, communities, and businesses. As the pace of change in our industry accelerates, we are uniquely positioned to shape a sustainable energy future. Success requires anticipating customer needs, reducing costs today, and building the flexible energy systems of tomorrow.

Job Purpose

We have an exciting and challenging opportunity for you to provide professional support for the SVP of US Policy, Regulatory Strategy, & Federal Affairs at National Grid. 

We are seeking a highly organized, proactive, and forward-thinking Executive Assistant to provide dedicated support to the SVP of US Policy, Regulatory Strategy, & Federal Affairs. 

In this role, you will act as a trusted partner, ensuring the smooth day-to-day operation of a fast-paced executive office. You will manage complex scheduling, coordinate travel and meetings, and serve as a key point of contact for internal and external stakeholders. Success in this role requires strong judgment, discretion, and the ability to anticipate needs in a dynamic environment.  You will also interact with the EA for the President of NGV and US External Affairs ensuring a fully functioning office and department in Washington DC.

Key Accountabilities

• Executive Support & Calendar Management: Manage a complex and ever-changing calendar, prioritizing competing demands and ensuring effective time management. 
• Meetings & Events Coordination: Plan and coordinate meetings, conferences, and events (onsite and offsite), including logistics, scheduling, and stakeholder alignment. 
• Travel Management: Coordinate domestic and international travel, including itineraries, accommodations, logistics, documentation, and associated meeting arrangements. 
• Stakeholder & Communications Management: Act as the primary point of contact for internal and external stakeholders, managing correspondence, inquiries, and communications with professionalism and discretion. 
• Meeting Preparation & Documentation: Prepare high-quality briefing materials, agendas, and documentation; maintain organized forward planning files and ensure the executive is fully prepared for all engagements. 
• Operational & Administrative Support: Manage expenses, invoices, and purchase orders; support team processes and maintain efficient administrative operations. 
• Collaboration & Coordination: Partner with fellow Executive Assistants, the team’s Director of Operations, and broader teams to coordinate meetings, events, and cross-functional initiatives.  Assist in the running of the operations in the DC office. 
• Problem Solving & Decision Support: Proactively identify issues, analyze requirements, and provide insights and recommendations to support effective decision-making. 
• Standards & Process Improvement: Contribute to the development and continuous improvement of administrative processes, standards, and best practices. 

Qualifications

You are highly organized, detail-oriented, and thrive in a fast-paced environment. You bring strong stakeholder management skills, sound judgment, and a proactive mindset. 

• Proven experience (5+ years) in an Executive Assistant or senior administrative role supporting senior leadership 
• Strong organizational, multitasking, and prioritization skills 
• Excellent written and verbal communication skills 
• High level of discretion and experience handling confidential information 
• Demonstrated initiative and problem-solving capability 
• Flexible, adaptable, and able to work under pressure 
• Proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint) 
• Solid understanding of office management systems and procedures 

More Information

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