Executive Assistant to Band A

About us

Job Purpose

Reporting directly to the Chief Operating Officer, NE Electric, the Executive Assistant provides high-level executive support in a one-on-one working relationship, serves as the primary point of coordination for the executive assistants supporting NE Electric, and works closely with the President’s Executive Assistant to ensure alignment across the broader leadership team.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and meticulous organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Key Accountabilities

• Extensive calendar management, including prioritizing and arranging meetings, workshops, appointments and conferences
• Coordinate complex logistics for travel by developing itineraries, booking domestic and international flights and other transportation, arranging accommodation, and meeting coordination, and ensuring that all expense information is provided;
• Manage a wide range of administrative and executive and personal support related tasks, including drafting routine correspondence and organizing/maintaining files, expenses, time approvals, etc.;
• Working with the Chief of Staff to the COO, ensure the Senior leader is fully prepared and informed for all meetings, including pre-read materials relevant to each meeting;
• Maintain and manage confidential information which has been provided by email, by letter, by telephone or in-person;
• Organize, create, and manage the organization structure charts using a variety of applications.

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Qualifications

• 4+ years of demonstrated Executive Assistant or professional experience required 
• Associates Degree required, Bachelor’s Degree preferred
• Working knowledge of Microsoft Applications: Outlook, Teams, Word, Excel, and PowerPoint required. Comfort with CoPilot and AI tools
• Experience with Concur and SAP preferred
• Ability to manage high levels of confidentiality and act as a trusted confidante
• Very well organized and on top of all relevant issues and matters at all times
• Ability to multi-task and work flexibly in a highly dynamic work environment
• Self-directed and self-motivated and able to work independently with little or no supervision
• Strong written and verbal communication skills
• Ability to work collaboratively, and to foster and promote a collaborative culture
• Focused, analytical and ability to think strategically and identify creative solutions
• Ability to build positive internal and external relationships at all levels

More Information

• Discretion and Business Ethics - ability to effectively protect confidential information, serve the needs of senior leadership; preserve/facilitate company values and ethics;
• Customer oriented - Takes personal responsibility for correcting problems promptly and communicates effectively with external and internal customers to monitor delivery and satisfaction;
• Attention to Detail - Reviews accuracy of own work and checks that all details are accurate to ensure multiple tasks and projects are completed on time;
• Analytical Thinking – Identifies basic relationships, with the ability to prepare special reports by combining and summarizing data from several sources;
• Initiative – Recognizes and proactively addresses upcoming opportunities or obstacles and can investigate the situation beyond routine questioning;
• Minimal travel may be required but will be planned well ahead of time
• May be required to work outside of normal business hours as needed