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Document Controller

Business Unit:  Strategic Infrastructure
Requisition Number:  8836

About us

 

The British Energy Security Strategy set out the Government’s ambition to connect up to 50GW of offshore generation to the electricity network by 2030. Delivering this ambition requires significant reinforcement of the onshore electricity transmission network — and National Grid Strategic Infrastructure is leading the way.

 

At National Grid, we connect homes and businesses to power, ensuring supply and demand are balanced every day. From schools and hospitals to major sporting events, we keep the lights on for millions of people across the UK. Through our investment in Strategic Infrastructure and the Great Grid Upgrade, we are enabling more home-grown energy, strengthening energy security, and supporting a cleaner, more sustainable future.

 

We are recruiting for a Document Controller to support the Eastern Green Link 1 (EGL1) project, spanning Torness in East Lothian, Scotland and Hawthorn Pit in County Durham.

 

This role offers hybrid working with travel to sites across County Durham and Edinburgh required. We’re happy to discuss flexible working arrangements to help make this role work for you.

Job Purpose

 

EGL1 is a two-gigawatt high voltage direct current (HVDC) connection — a multi-billion-pound project delivered through a joint venture between SP Energy Networks and National Grid Electricity Transmission. It will play a vital role in unlocking Scotland’s renewable energy potential and transporting clean power across the UK.

 

As a Document Controller, you will be responsible for the day-to-day management of the project’s document management system (ACC), ensuring the efficient flow of information between contractors and the joint venture team across the full project lifecycle.

 

You will support ongoing improvements to the document management system to ensure it remains fit for purpose, while also assisting project teams, onboarding new users, and driving best practices in document control.

What You'll Do

 

  • Act as the primary point of contact for the EGL1 Document Management System (DMS), including processes, access, training, and issue resolution
  • Support the ongoing review and development of DMS processes and procedures
  • Assist with implementing improvements and system updates following reviews
  • Liaise with contractor document controllers to ensure effective management of contractual documentation
  • Manage user access permissions and distribution lists within the system
  • Provide management information and reporting related to document control activities
  • Offer guidance and support to project teams to promote best practice and effective DMS use
  • Monitor and maintain access controls throughout the project lifecycle
  • Deliver ongoing user training and support for new and existing team members
  • Support wider PMO activities as required
  • Coordinate and manage the final project document archive and handover

About You

 

We’re looking for someone with strong organisational and communication skills who can build effective working relationships across a large, collaborative project environment.

 

You’ll ideally have:

  • HND (or equivalent) in a business-related discipline and/or relevant Document Control experience
  • Significant experience using common data environments (ideally ACC) and SharePoint
  • Experience in a Document Control role within major construction or utility projects
  • Strong ability to prioritise, multitask, and meet deadlines in a fast-paced environment
  • Knowledge of ISO 19650 (BIM standards)
  • Excellent communication skills with the ability to engage stakeholders at all levels
  • Proven ability to work effectively within a team environment
  • A flexible, enthusiastic, and collaborative mindset
  • Experience managing final file and project handover processes

What You'll Get

 

A competitive salary between £36,343 - £42,000 – dependent on capability.

 

As well as your base salary, you will receive a bonus based on personal and company performance and a competitive contributory pension scheme where we will double match your contribution to a maximum company contribution of 12%. You will also have access to a number of flexible benefits such as a share incentive plan, salary sacrifice car and technology schemes, support via employee assistance lines and matched charity giving to name a few.

More Information

 

This role closes on 26th of June at 23:59, however we encourage candidates to submit their application as early as possible and not wait until the published closing date as this can vary.

 

We work towards the highest standards in everything we do, including how we support, value and develop our people. Our aim is to encourage and support employees to thrive and be the best they can be. We celebrate the difference people can bring into our organisation, and welcome and encourage applicants with diverse experiences and backgrounds, and offer flexible and tailored support, at home and in the office. 

 

We're committed to building a workforce that represents the communities we serve, and a working environment in which each individual feels valued, respected, fairly treated, and able to reach their full potential.

 

Please note that in most cases, National Grid is unable to offer sponsorship for employment under the UK points-based immigration system. As such, applicants must have the legal right to work in the UK without requiring sponsorship now or in the future under the UK points-based immigration system. However, in exceptional circumstances where there is a clear and demonstrable need for specialist skills that cannot be sourced from the local labour market, National Grid may consider offering sponsorship. All applications are welcome from candidates who meet these requirements, regardless of race, nationality, or ethnic origin.

 

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