Team Administrator

About Us

At National Grid, we light up the world by harnessing the unique strengths of our people. Join us as a Team Administrator to be part of a team that's driving forward the energy transition, creating a brighter, more sustainable future for all. Unleash your superpower and bring energy to life.

National Grid is hiring a Team Administrator - This position is based from our Iver Site however we offer flexible hybrid working options.

You’ll provide a proactive administrative support service to the West London Team within ID, to ensure the efficient use of the team’s time and assist them in pursuing their business objectives, as well as supporting the ID Project Director as their PA.

What You'll Do

• Manage the ID Project Directors diary, including arranging travel & accommodation bookings and expense reviews.
• Make travel and accommodation bookings and file expense claims for the WL team.
• Provide a first line response for team communications, maintaining up-to-date information.
• Raise and manage Purchase Order requests, working closely with the Delivery Teams and finance to ensure compliance with relevant business processes.  
• Manage on and offboarding process for starters and leavers, including arranging inductions and site access for new starters.
• Manage bookings and logistics for site visits across the projects, including liaising with key external stakeholders.
• Support and facilitate any Community engagements with the team, including co-ordinating with the External Affairs team to identify volunteering requirements and sourcing those from the project team.
• Organize various meetings, briefings and events as required across the projects.
• Provide a minute taking and distribution service for key meetings and coordinate the flow of information, communication and knowledge between the business area and its partner organisations.
• Schedule weekly team calls and manage the agenda.
• Liaise with the team Document Controller and ensure compliance with data handling in line with GDPR and company policies and procedures.
• Assist the Document Controller with SharePoint management and ensure Team documents are filed and stored correctly and updated as required.
• Develop systems and processes as required.
• Provide quality responses to calls received from external contacts using own knowledge and experience and dealing with bespoke data requests.

About You

• Good working knowledge of Microsoft Office including Word, Excel, and PowerPoint
• Experience in scheduling and attending Microsoft Teams calls.
• Experience with Outlook email and managing multiple calendars.
• Ability to produce of a variety of accurate and appropriate written communication.
• Strong relationship and communication skills with experience of liaising with senior members of staff, internally and externally.
• Good influencing and excellent team working skills.

You’ll be based at Iver near Slough and will be working at the project offices in Uxbridge, Buckinghamshire for 2-3 days per week and this can be combined with hybrid working from home

What You'll Get

A competitive salary between £36,000 – £39,000 dependent on capability, 

Plus London Weighting Allowance

Here are some of the benefits that you’re entitled to:

26 days holiday, plus eight statutory days, an option to buy extra holiday days, and the option to holiday swap up to 3 bank holiday days 

An annual performance incentive

A generous pension scheme, double matched up to 6% of your salary each month. For every £1 you contribute we’ll put in another £2, so if you put in 6%, we’ll add 12% giving a total of 18% to your pension pot

Life insurance at 10 times basic salary

Employer funding towards a portion of your Private Medical Insurance.

More Information

The closing date for this vacancy is 13th March. However, we encourage candidates to submit their applications as early as possible and not to wait until the published closing date. National Grid’s recruitment periods can and may vary. We reserve the right to remove this advert or close it to further applications at any point during the recruitment process.

In NGET we are passionate about both operating our network safely and providing highly reliable quality of supply for our customers. At the heart of achieving these outcomes is the effective control and operation of our network.

To find out more about us, please follow the link below:

https://www.nationalgrid.com/electricity-transmission/ 

DE & I statement 

At National Grid, we work towards the highest standards in everything we do, including how we support, value and develop our people. Our aim is to encourage and support employees to thrive and be the best they can be. We celebrate the difference people can bring into our organisation, and welcome and encourage applicants with diverse experiences and backgrounds, and offer flexible and tailored support, at home and in the office.

Our goal is to drive, develop and operate our business in a way that results in a more inclusive culture. All employment is decided on the basis of qualifications, the innovation from diverse teams & perspectives and business need. We are committed to building a workforce so we can represent the communities we serve and have a working environment in which each individual feels valued, respected, fairly treated, and able to reach their full potential.

Please note that in most cases, National Grid is unable to offer sponsorship for employment under the UK points-based immigration system. As such, applicants must have the legal right to work in the UK without requiring sponsorship now or in the future under the UK points-based immigration system. However, in exceptional circumstances where there is a clear and demonstrable need for specialist skills that cannot be sourced from the local labour market, National Grid may consider offering sponsorship. All applications are welcome from candidates who meet these requirements, regardless of race, nationality, or ethnic origin.

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