Corporate Property Administrator

Corporate Property Administrator 

At National Grid, we keep people connected and society moving. But it’s so much more than that. National Grid provides the environment for our teams to thrive and make a real impact. As we drive momentum in the energy transition for all, we are committed to ensuring that every employee feels empowered and engaged. So, join us as a Corporate Property Administrator, and find your superpower. 

This new vacancy sits within the Corporate Property team which is responsible for managing Property services including building maintenance, customer satisfaction, compliance and health & safety. The team manages National Grid core estate sites which includes National Grid House (Warwick), Eakring, The Strand and Didcot.

As part of our Corporate Property team, you will play a key role with the day-to-day support of our office estate. It's an exciting time in our business, as we respond to the changing office requirements with more hybrid working and consider what our future ways of working will look like. You'll support the team in ensuring we deliver a fantastic office environment to our colleagues across the business, responding to changing customer needs.

Please note that this a full time role is based out of our Warwick office from Monday to Friday. 

What You'll Do:

• Raising and Management of Purchase Orders: Initiate, process, and track purchase orders in accordance with company policies.
• Assisting with Mail Services: Oversee daily mail operations, including sorting, distributing, and dispatching incoming and outgoing mail.
• Updating Business Continuity Plans and Communication Platforms: Regularly review and update business continuity plans to ensure they reflect current practices and protocols.
• Maintaining Corporate Property Infonet Pages: Ensure corporate property Infonet pages are up-to-date with accurate information regarding facilities, policies, and procedures.
• Administrative Lead and Contact for the Matrix Booking Platform: Act as the primary point of contact for the Matrix booking platform, addressing inquiries and providing support to users.
• Maintaining and Updating E-Permits Data: Oversee the management of E permits data, ensuring that all information is accurate and compliant with regulatory requirements.
• Supporting New Site Setups: Assist in the planning and execution of new site setups, coordinating logistics and resources to ensure a smooth transition.
• Handling Team Administration Tasks: Perform a variety of administrative tasks to support team operations, including scheduling meetings, managing calendars, and preparing reports.
• Assisting Facilities Team with Front of House Duties and Events: Support the facilities team in managing front of house operations, ensuring a welcoming and professional environment for visitors and staff.

What You'll Have:

We’re looking for someone with excellent customer facing and customer liaison experience with the passion to provide an outstanding service.  

• Communication Skills: Ability to convey information clearly and effectively, both verbally and in writing.
• Problem-Solving Abilities: Demonstrated capacity to identify issues, analyse situations, and develop effective solutions.
• Attention to Detail: Meticulous approach to tasks, ensuring accuracy and thoroughness in all work.
• Time Management: Proven ability to prioritise tasks and manage time efficiently to meet deadlines.
• Adaptability: Flexibility to adjust to changing circumstances and embrace new challenges.
• Customer Service Orientation: Commitment to providing exceptional service and support to clients and colleagues.
• Proficiency with Office Technologies: Familiarity with office-based software and tools to enhance productivity and efficiency.

If you are a proactive individual with a passion for excellence, we encourage you to apply.

Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply for jobs unless they meet every single qualification. At National Grid, we are committed to building a diverse, inclusive, and authentic workplace for everyone. So, if you’re excited about this role but your experience or qualifications don’t match the job description exactly, we encourage you to apply anyway. You might just be the right person for our growing business in this role or another one.

What You'll Get:

Up to £33,323 dependent upon experience.
 
As well as your base salary you will receive a bonus based on personal and company performance and a competitive contributory pension scheme where we will double match your contribution to a maximum company contribution of 12%.
 
You will also have access to a number of flexible benefits such as a share incentive plan, salary sacrifice car and technology schemes, support via employee assistance lines and matched charity giving to name a few.

About Us:

National Grid is pioneering ways to decarbonise the energy system; from building interconnectors to allow the UK to share clean energy with our neighbours in Europe, to investing in renewable energy generation in the United States.

As one of the largest investor-owned energy companies in the world, National Grid is at the centre of a clean, fair and affordable energy future, where tackling climate change and reaching net zero is a key priority. National Grid is pioneering ways to decarbonise the energy system; from building interconnectors to allow the UK to share clean energy with our neighbours in Europe, to investing in renewable energy generation in the United States.

More Information:

The closing date for this vacancy is midnight 16 September with interviews due to take place from 17 September onwards. We encourage candidates to submit their applications as early as possible and not to wait until the published closing date. National Grid’s recruitment periods can and may vary. We reserve the right to remove this advert or close it to further applications at any point during the recruitment process.

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